Hope Historical Society
Executive Committee

Meeting of September 18th 2007

minutes

Preis. Lois Hebb, VP Ann Leadbetter, Treasurer Faith Hart, acting Secretary Bill Jones & Grounds & Memory Garden Chair Herb Hart met at Hope Historical Home from 8:30 to 10:30 AM on Tuesday September 18th.

Lois circulated and the committee approved the annual fund-raising appeal letter. Faith already has the envelopes. Agreed that all hands should gather at 8:30 AM on Tuesday October 16th to stuff the envelopes. We will also set up for annual meeting that evening.

We've been sending ca. 900 letters and getting ca. 100 donations. Letters go to all Hope property owners using list from Mary Cooke. Postage is expensive. Faith says who gives and who doesn't is highly predictable. Agreed that she will go through the list and eliminate mailings to people she is sure won't contribute.

Annual meeting will consist of pot luck dinner, short business meeting and program: Ron Smith's travelogue on New Zealand. There will be treasurer's report and minutes. Ron Smith will receive usual $10 gift certificate at Hope General Store.

Signed releases for oral histories include permission for HHS use on web pages. We have releases for all our oral histories except the Pushaws and Bob Crabtree. Bob Appleby may go ahead and put all but those two on hopehist.com.

For officers for the two-year term starting in October, it was agreed that Executive Committee nominate Ann Leadbetter for Vice President, Faith Hart for Treasurer and Lois Hebb for Secretary. The Committee will nominate Bob Appleby for President if he is willing; Lois will ask him.

For committee assignments ,
- Herb Hart will replace Ed True on Nominating Committee,
- Bill Jones will ask Ron Smith to replace Gen Perpall on Program Committee and Scott McIntyre to replace Neil Hebb on Building Committee,
- Bill Jones will replace Ann Leadbetter as the Publicity Committee,
-Gwen Brodis will remain as Chair of the Hospitality & Food Sales Committee & Lois Hebb will join it,
- Evelyn Ludwig will drop from the Grounds & Memory Garden Committee,
- Barbara Ludwig will join Dottie Kimball on the Cards Committee, and
- we will try to get Florance Merrifield to join Ed True as Genealogists with a view to taking over this important responsibility.
Others whom we would particularly like to have as officers and committee members and who will be asked in the event that other nominees do not accept are: Mary Cooke, Ron Smith, Marie Berry, Nancy Ford, Hope Chase and Jean Connon.

Other meetings: There will be a bake sale for November 6th election. The November 20th meeting will be an AM business meeting. Preparations will be made for the December 11th brunch and business meeting.

Museum open days. In view of modest demand, there should be fewer. Thursday mornings are not good. Try a weekday afternoon? Advertise "open by appointment" and give Faith's phone numbers. Get publicity in Jewel of Maine Coast.

The Town Office exhibit should be changed. Lois should invite Bob Appleby to put up exhibit on our hopehist.com website.

Computer. Bob Appleby and Ron Smith have determined that what we have is useful only for word processing. It was agreed that we seek a grant to get a computer with lots of memory plus a volunteer summer intern to computerize our catalogue. Lois will look for sources of grants. Bill would write grant proposal or we could seek help from two other experienced successful town grant writers: Holly Miller and Rick Whelan.

Various suggestions surfaced on what to do about 22 members who don't pay their annual $5 dues. Many of these members make valuable contributions, especially items for our bake sales. Ann Leadbetter will draft a diplomatic reminder to be sent out with annual letter. Herb and Bill offered to match amounts collected from members in dues arrears up to $50 (and maybe more).

Committee Reports and Announcements:

For the Building Committee, Obed Hart and his young men had almost finished staining. President Lois and Rick Bresnahan agreed that back of the building needs re-staining. Rick will donate the labor and the Society will buy the stain.
The committee thanks Barbara Carver for keeping the grounds mowed and Herb Hart for all his work on the memory garden.

Bob Appleby reported for the Website Committee that we were getting a lot more visits to hopehist.com now, possibly because Google has found us.

Old Business:

More volunteers were needed to man the historical museum on July 29th, August 16th, 19th & 30th. Hope Chase volunteered for the 16th & 30th; Bill & Judith Jones for July 29th.

New Business

With regard to hopehist.com, Bob Appleby is going to put our video of the Hope Fire Department anniversary celebration on the website. He would like to film the Society's historical records and to film a digital tour of the house for our website. It was reported that Gwen Brodis, who was not present, is worried about this. Some members worried whether we have permission to put this material on the web, also about whether thieves would see what we have on the web, making it more likely that they would break in and steal. It was pointed out that all the material in question is already public and that, therefore, no permission is needed. Faith will talk with Gwen about her concerns.

For the aural history collection, it was agreed that we should get permission from the people interviewed. It was also agreed that we should get help to set up the two computers we had received from the Town and from Ruth Pearse upstairs.

Next meeting will be a tour of the former Gould Hospital on Alford Lake Road, now the home of Doug, Sonia & Emma Theobalds, on August 21st at 7 PM. Carpooling arrangements will be announced. Emma will draw on her paper for her Hope Elementary School class; Bill Gould will explain how it was.
The September meeting will feature past president Edw. True drawing on the unpublished letters of his great aunt Elizabeth Spears to elucidate Hope at the centennial in 1904.

The meeting adjourned at 11:32.

Respectfully submitted,

Bill Jones, Acting Secretary

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